Request For Proposal / Request For Quotes

Request for Proposals/Quotes

REQUEST FOR PROPOSALS

The Town of Princeton is looking to replace the roof at the Princeton Arena and increase the roof insulation value. The Princeton Arena was built in 1974 and is a typical Butler style steel building. The arena dimensions are 243’ long, 110’ wide and 20’ tall with a metal roof. 


The work needs to be completed by August 31, 2023, in order to facilitate the 2023 hockey season.


The Town of Princeton is requesting proposals to provide all materials, labor, equipment, and construction services for the replacement of the Princeton Arena Roof as described in the scope of work listed below. This Request for Proposal (RFP) document outlines the overall scope of the renovation. 


The scope of work includes but is not limited to:

  • Removal of existing metal roof and stacked neatly on site for the Town Public Works to remove.
  • Visually inspect all structural members and repair/replace any weak material (likely very minimal as it is all steel).
  • Supply and install sub decking.
  • Supply and install roof insulation appropriate for an arena application and sufficient for the Princeton area.
  • Supply and install a final waterproof and snow rated roofing material.
  • The work site is to be kept clean, neat, and tidy. Proper precautions are to be taken to keep workers and public safe at all times. 

The contractor shall furnish, deliver, supply, and install complete with all materials, equipment, and labor, including all found items, taxes, duties and fees required to provide a complete and operational product.

The contractor will be responsible for coordinating this work along with other works required to complete the project. 

SITE LOCATION 

 

The Princeton Arena is located at 167 Old Hedley Road, Princeton, British Columbia. A site visit can be arranged to walk through the project by contacting the project coordinator.

 

 PRE-BID MEETING 

 

Proponents wishing to provide a proposal for this work are encouraged to arrange a site visit. A site visit can be scheduled between February 1 to February 24 during business hours, by contacting the Project Coordinator. 

Questions from proponents regarding the scope of the work and the construction will be discussed and any further instructions or clarifications will be provided to all that show an interest in submitting a proposal. 

 

GENERAL TERMS OF QUOTATION PROCESS 

 

All expenses incurred by the proponent in preparation and submission of this Proposal is to be borne by the proponent, with the express understanding that no claims for reimbursements against the Town will be accepted. The Town of Princeton shall not be responsible for any costs involved in or associated with any meetings, discussion or negotiation following submission that could lead to acceptance of the Proposal and award of a contract. 

 

The Town of Princeton, at its sole discretion, reserves the right to:

  • Reject any or all Proposals whether complete or not.
  • Reject any Proposal it considers not in its best interests.
  • Waive any minor irregularity or insufficiency in the Proposal submitted.
  • Not be liable for misunderstandings or errors in the Request for Proposals.
  • Issue addenda to the Request for Proposals.
  • Retain independent persons or contractors for assistance in evaluating Proposals.
  • Request points of clarification to assist the Town in evaluating Proposals.
  • Negotiate changes with the successful Proponent.
  • Withdraw from the Request for Proposals. 

 INSURANCE COVERAGE

 

Upon receipt of a notice of acceptance of the Proposal by The Town of Princeton, the Contractor shall provide, maintain, and pay for Comprehensive General Liability Insurance on an occurrence basis with limits of not less than five million ($5,000,000.00) dollars inclusive per occurrence for bodily injury and property damage and shall include coverage for: 

  • Activities and operations liability. 
  • Blanket contractual liability.  
  • Contingent employer’s liability. 
  • Owners and contractors’ protective liability.
  • Employees as additional insured. 
  • Personal injury. 
  • Broad form loss of use.
  • The Town of Princeton as an additional insured.

 WORKERS’ COMPENSATION BOARD COVERAGE 

 

The Contractor shall provide a Workers’ Compensation Board Registration Number with the Quotation and upon receipt of a notice of acceptance of the Quotation by The Town of Princeton, shall provide proof of payment of claims in good standing with Workers’ Compensation Board. 

 

SUPPORTING DOCUMENTATION

           Provided upon request 

 

Photos: 

  • Photos.
  • PDF of blueprints/site plan.

SUBMISSION OF PROPOSALS 

The Proposal shall be submitted in a sealed envelope, clearly marked “Princeton Arena Roof Project”, and submitted to: 

Town of Princeton 

151 Vermilion Ave

PO Box 670 

Princeton, B.C. V0X 1W0 


No later than 2:00pm local time Wednesday, March 15, 2023.

 

Faxed or emailed submissions are acceptable, provided the original is delivered to the Town of Princeton within two (2) business days. 

The Proposal shall be signed by a duly authorized official, legal status and business address shall be disclosed. 


Contact information on behalf of the Town of Princeton for technical questions or clarification: 


Lyle Thomas, Project Coordinator     250-295-3135 office

                                                        250-295-3477 fax

                                                        250-295-8586 cell

                                                        lthomas@princeton.ca 

KEY DATES

 

            February 1-24            Arrange for site visit

            March 15                    RFP submission deadline

            August 31                  Project completion